Top tips for transcribing

transcribing, meeting tools, PR tools
The fastest English language typist is Barbara Blackburn, who typed 212 words per minute in 2005. Compare this with the average writing speed of around 50 words per minute, that's pretty impressive, right? However, it doesn’t matter how fast you type if you use automated transcribing tools. Here are a few to choose from.

Jade Ziola-Sammons, senior account executive 

A few weeks ago, I wrote about the Google News Hub event I attended at the end of June. During the session, Vincent Ryan, Google News Initiative teaching fellow, showed us some top digital tools that might make our lives a little bit easier.

Google Docs Voice Typing
The Google Drive series of apps are commonplace for collaborative work. Whether its campaign update presentations on Google Slides, the tracking of a rota on Google Sheets, or a simple series of notes on Google Docs, the web-based software has plenty of uses.

But hidden away neatly in Google Docs is the voice typing tool, which might just be a nifty trick to transcribing your recent meeting or discussion.

The Voice Typing function (found under the Tools tab) is designed so you can dictate directly into the Google Doc. However, you could also use it by replaying recordings of a meeting, and transcribing the entire meeting after it has taken place.

The only downfall is that it won’t add punctuation, or differentiate from different speakers, so there is still some editing required post transcribe to get the details just right.

On my search for other nifty transcribing tools, I came across oTranscribe, a free, web-based app that claims to take the pain out of transcribing recorded interviews.

Unfortunately, this tool, while being incredibly simple to use, still does require someone to type in all the details while the recording plays in the background. It does, however, make it easy to do, with keyboard-triggered shortcuts that allow you to control the audio file directly from the software, so might make a handy tool for some, particularly for relatively short recordings.

While Vincent focussed mainly on the Google Docs Voice Recognition tool, he did give a shout out to Trint.

The makers of Trint claim it provides transcription reinvented, revolutionised and reimagined, and we might just agree. The software uses artificial intelligence (AI) to transcribe in minutes – even if the recording lasts hours.

It even includes an iPhone app, where you can record and transcribe directly into the app, leaving you with a perfectly transcribed meeting, ready to share with attendees before you’ve even left the room.

So, thankfully for the average Joe typers out there, you no longer need to painfully listen and type up meeting minutes, brainstorm discussions or customer update calls letter-by-letter — let these tools do the hard work.

Take a look through the options, try some out and let me know what you think works best for you – give me a call on + 44 (0) 1785 225416 or email

Jade Ziola-Sammons

Stone Junction is a cool technical PR agency based in Stafford. We work for all sorts of businesses, with a particular focus on technology, technical and engineering companies. We like being sent cake and biscuits by clients, journalists and prospects.

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